About Beonic

Beonic is a forward-thinking technology company helping businesses better understand and connect with the people in their spaces. We are a team built on curiosity, collaboration, and a passion for making meaningful impact. As we grow, we are looking for a motivated and people-focused individual to join our People & Culture team and support the delivery of a great employee experience. https://www.beonic.com/

About the Role

We are looking for a proactive and organised Office Assistant to support our People & Culture Leader across the full employee lifecycle. This is a fantastic opportunity for someone with strong administrative experience who is looking to build a career in Human Resources. You will work closely with the Senior People & Culture Lead to ensure the smooth running of day-to-day HR operations, providing a reliable and professional service to employees and managers across the business.

Main Tasks & Responsibilities

Recruitment & Onboarding

• Coordinate job postings across relevant platforms and track applications
• Schedule interviews and manage candidate communications
• Prepare offer letters, contracts, and onboarding documentation
• Support the delivery of new starter inductions and ensure a smooth onboarding experience

HR Administration

• Maintain accurate and up-to-date employee records within our BambooHR HRIS
• Process employee changes including new starters, leavers, promotions, and contractual amendments
• Respond to general HR queries from employees, escalating complex matters to the Senior People & Culture Lead
• Prepare HR letters and correspondence including confirmation of employment, references, and contract variations

Payroll & Benefits Support

• Compile and submit payroll data to the payroll team in a timely and accurate manner
• Assist with the administration of employee benefits, including enrolments and queries
• Track and maintain absence and leave records by reporting these for payroll processing in a timely manner

Learning & Development

• Coordinate training schedules and communications as required
• Maintain training records and assist with reporting on L&D activity

Occupational Health & Safety

• Assist in the administration and coordination of OHS programs, policies, and procedures across the business

HR Projects & Reporting

• Support the HR team with people projects, initiatives, and policy updates
• Assist in the preparation of HR reports and data analysis as required
• Contribute to the continuous improvement of HR processes and templates

General Support

• Provide general administrative support
• Assist in organising company events, wellbeing initiatives, and team activities - including but not limited to - organising the ordering of breakfast stock for Sydney office, Co-ordinating coffee weekly event, Organisation of the Quarterly lunch event for the Sydney team.
• Support the organisation of Customer Experience events as required
• Stock take and ensure Finance are on top of ordering supplies for Sydney Office
• Act as a first point of contact for HR-related enquiries, maintaining confidentiality at all times

About You

Essential

• 2+ years of experience in an administrative or team assistant role, ideally within a fast-paced or professional services environment
• 3 Days in office required
• A genuine desire to develop a career in People & Culture
• Exceptional organisational skills with strong attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to handle sensitive and confidential information with the utmost discretion
• A proactive, can-do attitude with the ability to manage competing priorities

Desirable

• Some exposure to HR processes, policies, or employment administration
• Experience using an HRIS System such as BambooHR
• Studying towards or an interest in pursuing a career in HR
• Experience working in a technology or growth-stage company

What We Offer

• A supportive and collaborative team culture
• Genuine opportunities to grow your HR career with structured development
• Salary of AUD55,000 + Super (full time), Open to 4 days per week if studying
• The chance to be part of a purpose-driven, innovative business
• 1 day off in your B’day month

Beonic is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.