Find your dream job at Australia's leading startups and VCs

Our exceptional communities of founders and investors are constantly seeking passionate individuals like you to join their team. Find your fit in the postings below. Just browsing? Sign up to our newsletter here, and stay up to date on the latest jobs.

Executive Assistant to the CMO



Administration, Marketing & Communications
New York, NY, USA
Posted on Saturday, September 9, 2023

We are seeking an Executive Assistant to support the Chief Marketing Officer (CMO) with a wide range of administrative and business-related tasks. The ideal candidates for this role will be smart, detail-oriented, and organized. Given the role’s nature and exposure, the ideal candidate also will have refined interpersonal skills, gravitas, some marketing experience, and trustworthiness. This is a fantastic opportunity to gain significant exposure to a wide range of project management and marketing initiatives at a fast-growing financial technology firm.


  • Maintain a complex calendar, schedule, and effectively manage all scheduled activities (including in person and virtual business meetings, events, and personal appointments)
  • Strategically manage the CMO’s time with respect to the organization’s priorities, goals, and objectives. This includes understanding important initiatives and managing calendars accordingly
  • Monitor CMO’s calendar and anticipate where problems might arise regarding schedule, meeting preparation, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately
  • Manage high-volume travel arrangements and itineraries for the CMO (flights, hotels, car service); proactively foresee and mitigate potential travel obstacles
  • Gatekeeper of all internal/external contacts, clients and staff coming through CMO office; strong business judgement to determine prioritization level and communicate sensitive information
  • Manage and track all follow up deliverables from cross functional meetings and external meetings and ensure CMO has tracking for completion outlined (with current reminders from EA)
  • Submit and manage expense reports on behalf of the CMO
  • Coordinate and organize all aspects of team onsites/offsites and events including catering, transportation, vendor management, and audio/video conference set-up
  • Compose, draft, proof, edit, and finalize correspondence including email and presentations that CMO is responsible for delivering and work with appropriate marketing resources to ensure accuracy and completion
  • Navigate firm resources, build relationships, interface with various departments, and proactively bring together appropriate team members to collect information on behalf of CMO, respond to requests, and support firm initiatives
  • Answer phones, greet guests and other administrative tasks as needed
  • Act as proxy for CMO when unavailable for meetings and take detailed notes and follow up items. Track to execution.
  • Run personal errands as needed
  • Additional responsibilities to be determined based on capacity, skill, and interest


  • Bachelor’s degree required
  • 3-5+ years of administrative experience, preferably in the financial industry or C-Suite
  • Interest in marketing, digital marketing, financial services
  • Experience coordinating multiple competing priorities in a fast-paced environment
  • Experience coordinating complex travel
  • Ability to independently execute instructions with great attention to detail and consistently produce work that is thorough and meticulous
  • Highly refined communications and writing skills
  • Strong work ethic and sense of integrity, trustworthiness, and ability to maintain a high level of confidentiality
  • Linear, logical thinking, the ability to resolve complex issues into manageable components, and an inherent desire to learn
  • Advanced working knowledge of Microsoft Office, Teams, Slack, Zoom
  • Experience with Asana, HubSpot, Salesforce or similar software solutions for marketing and event planning

CAIS’ compensation package includes a market competitive salary, a performance bonus, and exceptional benefits. For candidates located in New York, New York, the base salary range for this role is $90,000 - $115,000. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location.

CAIS offers a comprehensive benefits package that includes generously subsidized healthcare with 100% employer paid dental and vision insurance, an employer matched retirement plan, wellness programs, and generous PTO and parental leave. Additionally, CAIS offers a flexible, hybrid in-office model; for most roles, we do not require a minimum number of days in office per week. For more information on our benefits and career opportunities, please visit our website: