Overview
Canaccord Genuity is the global full-service investment banking division of Canaccord Genuity Group Inc. (TSX: CF, LSE: CF.), offering institutional and corporate clients idea-driven investment banking, merger and acquisition, research, and sales and trading services from offices in 10 countries worldwide. Our team of over 800 capital markets and advisory professionals has industry and transactional expertise in several key sectors of the global economy. We are committed to providing valued services to our clients throughout the entire lifecycle of their business and operating as a gold standard independent investment bank.

We are driven to achieve for our clients, our shareholders and each other – our people and culture are at the heart of our success. No matter what your role, you have the opportunity to make a positive difference through your ideas and hard-work and be rewarded for your performance. Working at Canaccord Genuity offers performance-driven individuals an opportunity to do the most rewarding work of their careers. Our employees experience the best of both worlds: access to global resources and capabilities, and the responsiveness and agility of an independently owned firm. We are driven by your success.

Position Overview
The Office Services Administrator will play a central role in maintaining the smooth and professional operation of the office. This position combines office facilities management, administrative support, and coordination of employee services. The ideal candidate will be proactive, organized, and confident in managing a broad range of office responsibilities while providing high-touch support to staff and visitors.

Administrative Support

• Coordinate complex travel arrangements, prepare itineraries, and manage expense reporting via ChromeRiver.
• Schedule and manage meetings across multiple time zones, including logistics for conference rooms, catering, and virtual platforms as needed.
• Provide calendar management and administrative support to senior staff as needed.
• Field incoming calls, greet visitors, and direct them professionally.
• Assist with ad hoc projects as directed by management.

Office & Facilities Support

• Maintain professional appearance and functionality of office spaces including reception, conference rooms, restrooms, and pantries.
• Oversee inventory, ordering and restocking of office, kitchen and amenity supplies.
• Ensure copy rooms and shared spaces are organized and well-stocked.
• Liaise with facilities, IT, and building management for office repairs, maintenance, and space management.
• Oversee incoming/outgoing mail and courier services; deliver internal packages twice daily.

Employee & Guest Services

• Support planning and execution of employee engagement initiatives (e.g., charity drives, volunteer events).
• Manage guest amenities and coordinate catering for internal and external meetings.
• Serve as a key point of contact for vendor relationships, especially for hospitality services.

Required Qualifications:

• 3–5 years of experience in office administration, operations, or hospitality in a professional setting.
• Proficiency with Microsoft Outlook.
• Experience managing multiple priorities and interacting with all levels of staff and external guests.

Knowledge, Skills & Abilities:

• Excellent communication, organization, and problem-solving skills.
• Professional, polished, and service-oriented demeanor.
• Strong attention to detail with ability to multitask in a dynamic environment.
• Discretion and sound judgment when handling sensitive information.
• Self-starter with a collaborative spirit and ability to anticipate needs.

Preferred Qualifications (Not required):

• Experience in financial services, legal, or other professional services industries.
• Proficiency in the full Microsoft Office Suite.
• Familiarity with ChromeRiver or similar expense reporting tools.
• Demonstrated ability to manage vendor relationships and coordinate logistics for events or meetings.

Driven by diversity and inclusivity

Canaccord Genuity is committed to encouraging a diverse workforce and to promoting a respectful and inclusive culture in which everyone has the opportunity to thrive and realize their potential. We recognize that diversity across our business strengthens relationships, enables more innovative solutions for our clients, as well as creating a more stimulating place to work.

Building and developing a truly varied team of talented people from all walks of life is essential for tackling new global challenges, adapting to changing markets and appealing to an increasingly diverse client base.

Canaccord Genuity and its affiliates do not use text messages for recruitment purposes. If you have received a text message claiming to be from CG or an authorized representative regarding job recruitment, please treat as fraudulent and do not respond.