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Assistant Program Coordinator

Cicada Innovations Incubator

Cicada Innovations Incubator

Posted on Friday, September 15, 2023

We have a rare opening at Cicada Innovations, Australia’s leading deep tech incubator, for someone to join our Programs Team.  

The Assistant Program Coordinator will work with the Head of Climate and Industry Programs and the Program Coordinator to deliver world class learning programs in commercialising deep technology. This is a unique opportunity to be exposed to the brightest innovators in Australia, solving the world's most pressing problems; like climate change,  feeding growing populations, renewable energy, clean sustainable industry and new agriculture. We are looking for someone with a “let’s do this” attitude, who can support the execution of our programs. You will support the everyday operations of the programs and ensure both participants and  presenters have an amazing and smooth experience.

If you are an Assistant Program Coordinator looking for a new challenge in a fast-paced environment, supporting ambitious deep tech entrepreneurs we would love to hear from you.

Position Objectives:


  • Deliver on the Project Plan and priorities 
  • Coordinate day-to-day operations of the learning programs, including participant engagement, online and in-person workshops and events, internal and external meetings
  • Assist with identifying and managing relevant stakeholders and program sponsors
  • Provide assistance and support to program participants
  • Plan and organise speakers, venue, catering and AV for learning workshops
  • Liaise with innovators to understand at a high level their technology and scope their engagement for the programs
  • Coordinate the program logistics and facilitators on workshop days
  • Reporting on program outcomes and performance
  • Create program content and learning materials in support of the Program Coordinator and Cicada team

Content & Marketing

  • Regularly update the content on program website, LMS, and across all third party sites
  • Schedule regular, targeted, on-message social media content for agreed programs across all channels (supported by Cicada Innovations Comms Team) 
  • Support the Cicada marketing team with general communications and outreach related to agreed programs
  • Assist with drafting, editing, and formatting internal and external materials – including memos, presentations, reports, website content, etc...
  • Gather budget, insights data, and any other information needed for funding reports and proposals

Position Qualifications:

  • Have 1-3 years experience in a program coordination, project management or administration role 
  • In-depth knowledge of program management and development procedures
  • Tech-savvy and find it super easy to play with software tools 
  • Have had customer service experience

You’ll be perfect for this role if you:

  • A creative and multidimensional human who can communicate big ideas across multiple channels 
  • Are a self starter and comfortable taking the initiative to get things done with an eye for detail
  • Passion for meeting people and creating meaningful connections
  • Ability to juggle multiple deadlines and prioritise workload
  • Are hard working, enjoy a challenge and variety
  • Have the ability to work under pressure, to timelines and plan ahead
  • Pride yourself on strong attention to detail and the quality of your work
  • Have excellent written and verbal communication 
  • Proactive problem solver
  • Positive, outgoing attitude

Bonus skills

  • A curiosity and passion for science, technology, and innovation
  • Social media and website management experience
  • Communications and marketing experience
  • Learning Management System experience
  • Knowledge and experience using Hubspot or similar CRM tool
  • Data collection and insights analysis experience

Who we are:

Cicada Innovations is Australia’s pioneer deep tech incubator, supporting startups and scaleups solving the world's most processing problems through science and engineering based innovations. A melting pot of business, industry and science, we provide visionary researchers, entrepreneurs and ventures with whatever they need to be successful from concept to commercialisation, through scale-up and hyper growth: this could mean specialised infrastructure like lab or prototyping space, access to mentors, experts and investors in their fields, 1:1 coaching from the Cicada team, short-term intensive growth programs and much more.

If you’re interested in this role, tell us in a few words why you want to join our team and submit a short CV to