About MA Financial Group

We invest. We lend. We advise.

MA Financial is an ASX listed global alternative asset manager specialising in private credit, hospitality, real estate and unique operating assets such as marinas. We lend to real estate and specialty finance sectors and provide corporate advice.

We have a team of more than 700 working in Sydney, Melbourne, Hong Kong, Shanghai, Singapore and the United States.

MA Financial believes in the unlimited potential of our people and our clients.

Our people are our business, and a combination of insight, attitude integrity is our unique formula for success. By focusing on what matters we stay inspired, challenged and riven to be co-creators of sustainable, long-term value with each other and our clients.

About MA Moelis Australia (MA Financial’s Corporate Advisory division)

MA Moelis Australia is the advisory arm of MA Financial Group. We provide financial advice for clients across mergers and acquisitions and strategic advisory, equity and debt capital markets, and capital structure advisory.

Our specialised sector capabilities include real estate, credit and restructuring, resources, technology and small to mid-cap industrial companies.

We maintain a strong strategic alliance with Moelis & Company, a global investment bank listed on the NYSE, holding 10.2% of our Group’s issued capital. This partnership proves mutually advantageous as it provides clients access to a worldwide network of advisory executives, fostering collaboration on cross-border or industry-specific mandates.

About the role

As a Team Assistant at MA Moelis Australia based in Manila, you will play a pivotal role in enabling the day-to-day operations of senior staff and their teams. Your role will involve managing schedules, coordinating meetings and travel, supporting communication and stakeholder engagement, and maintaining smooth administrative operations.

This position is suited to someone who thrives in a dynamic environment and is passionate about helping others succeed and relationship-building.

What you will do

Your core responsibilities will include:

Senior Staff & Team Support

• Manage senior staff members’ calendars, book meetings, and coordinate rooms and logistics.
• Organise travel arrangements including itineraries and approvals.
• Process team expenses and reconcile corporate cards.
• Proactively prepare executives for meetings, flag roadblocks and escalate issues to Business Managers.
  
  

Communication & Stakeholder Management

• Ensure clear and consistent messaging across teams.
• Build and maintain strong stakeholder relationships to foster collaboration
  
  

Administration & Coordination

• Assist with daily office operations including stationery and equipment ordering, and logistics.
• Maintain organised filing systems and access to key documentation.
  
  

How you’ll know you’re doing great

• You’ve built relationships within the Corporate Advisory team and the broader business that allows you to seamlessly fulfill your role

• You become a trusted member of the team and a go-to person for queries and support
• The working lives of the senior staff you support are all the better for having you around.
• You’re known as a person who can be trusted to deliver
• You can maintain confidentiality
  
  

The ideal person

• Is responsible and takes accountability
• Is positive, approachable and willing to help
  
  

You’re awesome at:

• Handling sensitive information with care and maintaining absolute discretion
• Responding promptly and effectively to changing priorities and requests
• Communicating clearly and professionally, both verbally and in writing
• Building and nurturing strong relationships across all levels of the business
• Adapting seamlessly to change and staying composed under pressure
  
  

Qualifications and Experience:

• Previous experience as a Virtual Team Assistant or other administrative support role
• Prior exposure to the financial or professional services industry is preferred, but not essential
• High proficiency in Microsoft suite
  
  

Skill set requirements for this role



Core practical skills including:

• Diary/calendar management
• Inbox and email management
• Travel booking and itinerary coordination
• Expense processing and invoice tracking
• Meeting preparation and follow-up
• File and document management
  
  

Technical and Digital Skills including:

• Microsoft Office Suite
• Zoom skills
• SharePoint
• SAP/Concur (preferred but not a prerequisite skill)
  
  

Soft Skills including:

• Discretion and confidentiality
• Attention to detail
• Multitasking and time management
• Clear written and verbal communication
• Professionalism and reliability
• Adaptability and flexibility
• Relationship building and stakeholder management
• Calm under pressure