About us

MA Financial Group is a global alternative asset manager specialising in private credit, real estate and hospitality.

We lend to property, corporate and specialty finance sectors and provide corporate advice.

We invest and manage $13.3 billion on behalf of our clients, have $165 billion in managed loans and have advised on over $125 billion in advisory and equity capital market transactions.

We have a team of over 900 professionals across locations in Australia, China, Hong Kong, New Zealand, Singapore, United States and the Philippines.

MA Financial is a place of opportunity and unlimited potential. It’s a place that empowers you to think, collaborate, and help create something truly valuable.

About the role

The Team Assistant plays a key role in supporting the day-to-day operations of the MA Real Estate Credit business. This role provides proactive, high-quality administrative and coordination support across multiple teams, helping to drive efficiency, consistency, and a well-functioning team environment.

Key Responsibilities

Team & Administrative Support

Provide high-quality administrative support across REC team, including:

• Internal and External Meeting coordination and calendar management for the team
• Domestic and international travel arrangements
• Expense processing (e.g. Concur)
• Preparation, formatting, and binding of presentations
• Assist with onboarding new team members, including coordination with IT and internal teams
• Maintain office supplies and support the smooth day-to-day running of the team environment (this wouldn’t necessarily be needed if they only support REC)
• Organising catering for meetings
• Registering team members for external events

Coordination & Operations

• Act as a central coordination point across team, ensuring efficient scheduling and communication
• Liaise with internal stakeholders including IT, Legal, Compliance, Finance, and People & Culture
• Assist with compliance-related administrative tasks, training coordination
• Support audit and reporting processes as required
• Assist with operational projects and process improvement initiatives
• Maintain and update client and marketing event tracking (e.g. spreadsheets), ensuring accurate records of attendance, engagement, and follow-ups

Client & Stakeholder Support

• Coordinate meetings with clients and external stakeholders where required
• Support the preparation of client materials and presentations
• Assist investment teams with document execution and filing of key documentation
• Maintain recurring team documents (e.g. client pipeline agenda), ensuring timely input from stakeholders
• Provide first-level support for team IT issues and coordinate with IT to resolve and track requests
• Maintain accurate and up-to-date CRM records

Team Culture & Engagement

• Assist in coordinating team events, offsites, and internal initiatives
• Contribute to a positive, collaborative, and well-organised team culture

Systems & Documentation

• Maintain and update key documents, team lists, and SharePoint resources
• Assist in maintaining internal platforms
• Ensure documents and records are accurate, organised, and up to date

SKILLS & EXPERIENCE

• Experience in an administrative, team assistant, or coordination role
• Strong organisational skills with the ability to manage competing priorities in a fast-paced environment
• High attention to detail and strong communication skills
• Proactive, team-oriented mindset with a willingness to take ownership
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and document management tools
• Adaptable, with a strong work ethic and desire to continuously improve