About us

MA Financial Group is a global alternative asset manager specialising in private credit, real estate and hospitality.

We lend to property, corporate and specialty finance sectors and provide corporate advice. We invest and manage $13.3 billion on behalf of our clients, have $165 billion in managed loans and have advised on over $125 billion in advisory and equity capital market transactions.

We have a team of over 900 professionals across locations in Australia, China, Hong Kong, New Zealand, Singapore, United States and the Philippines.

MA Financial is a place of opportunity and unlimited potential. It’s a place that empowers you to think, collaborate, and help create something truly valuable.

About the role

The Team Assistant plays a key role in supporting the day-to-day operations of the MA Real Estate Credit business. This role provides proactive, high-quality administrative and coordination support across multiple teams, helping to drive efficiency, consistency, and a well-functioning team environment.

Key Responsibilities

• Provide comprehensive administrative support, including calendar management, meeting coordination, travel arrangements, expense processing, and presentation prep aration.
• Coordinate onboarding for new team members and support the smooth day-to-day operations of the team, including office administration, catering, and event registrations.
• Serve as the central coordination point for the team, managing schedules, communications, and liaising with internal stakeholders such as IT, Legal, Compliance, Finance, and People & Culture.
• Support operational activities by assisting with compliance tasks, audits, reporting, and process improvement initiatives.
• Coordinate client and external stakeholder meetings, prepare client materials, maintain CRM records, and track client and marketing engagement.
• Maintain team documentation, SharePoint resources, internal platforms, and ensure records, recurring documents, and key information are accurate and up to date.
• Contribute to a positive team culture by organising team events, offsites, training initiatives, and providing first-level IT support while coordinating issue resolution with IT.

Skills & Experience

• Experience in an administrative, team assistant, or coordination role
• Strong organisational skills with the ability to manage competing priorities in a fast-paced environment
• High attention to detail and strong communication skills
• Proactive, team-oriented mindset with a willingness to take ownership
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and document management tools
• Adaptable, with a strong work ethic and desire to continuously improve