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People & Culture Assistant

MyPass Global

MyPass Global

People & HR
Cebu City, Cebu, Philippines
Posted on Monday, October 23, 2023
MyPass Global is on a mission to empower safe, agile & connected communities. Our vision is to become the industry standard platform of record for workforce management and credentialing. Our vision transcends just one industry or geography, it speaks to building a global workforce management & credentialing system that is looked to for best practice in this space.
Our company values set the standard for the behaviours and mindset we expect from every “MyPasser”. Our values include:
We connect and empower people to build a safer future. We strive to create a positive and enduring impact, no matter how small.
We pursue innovation by practising curiosity and always asking ‘why’. We challenge assumptions by seeking opportunities for growth and improvement.
We treat our customers, employees and partners as equals. We foster meaningful relationships through trust, compassion and respect.
We are accountable for our goals, actions and collective vision. We work with integrity and are true to our word, fostering a culture of open communication.
Position Purpose Statement
The key purpose of this role is to provide administrative support to the People & Culture team to deliver our business unit strategy and ensure MyPassers feel engaged and empowered. The People & Culture Assistant will work closely with the team Manager and leads to maintain systems, information and processes across all MyPass employee journey stages. Depending upon the successful candidate's expertise, there will be the opportunity to offer additional support in areas such as recruitment, learning & development, payroll, process development or reporting.

Key Responsibilities

  • Awareness & Acquisition
  • Support MyPass Employee Value Proposition strategies by preparing internal communications, survey feedback reports and other related materials
  • Advertise approved roles in relevant recruitment channels and conduct market research to build longlists and talent pools for assigned roles
  • Updated candidate and employee records within our HRIS and applicant tracking system including creating Candidate Assessment forms, Communicating with active candidates to coordinate interview schedules with hiring managers, performing HR screenings where required and conducting professional reference checks
  • Create documents provided as part of the recruitment process such as candidate assessments, offer letters, employment contracts, position descriptions & referee reports.
  • Activation & Performance
  • Perform audits of onboarding checklists to ensure all tasks have been actioned by the assigned people
  • Observe how performance feedback is delivered within the team and attempt to identify feedback for improving your own performance as the first step towards sharing feedback to help others improve
  • Retention & Growth
  • Participate in team social or cultural activities, supporting with internal communication, preparation and engagement reporting
  • Participate in People and culture improvement workshops to address areas for potential innovation or challenges within the business
  • Process
  • Identify and communicate areas requiring updates in the Employee, People & Culture or Managers Handbook in Teamwork Spaces
  • Coordinate with external HR partners such as banking, payroll or health insurance providers to resolve issues where required
  • Prepare payroll or timesheeting information where required
  • General administrative duties including document & data management Adopt a documentation role for internal P&C meetings as part of the Sprint process
  • Contribute to monthly People & Culture reports using Employment Hero to source data and the People & Culture Dashboard to capture key metrics

Key Accountabilities

  • Meet the expected standard of behaviour aligned with our values including trust, respect, innovation, curiosity, impact, connection, accountability & integrity
  • Manage your personal workload in line with the tasks set out at the start of each People & Culture sprint, updating JIRA in line with our Agile approach
  • Maintain an excellent candidate experience with a high level of communication, transparency and professionalism shown during the recruitment process
  • Learn, research and abide by local employment legislation and guidelines to ensure all activities are compliant with local requirements
  • Resolve questions or issues related to tasks you’ve been assigned within a timely manner
  • Maintain clear communication and collaborate with other team members and business units where relevant.
  • Ask for support when needed from People and culture colleagues
  • Provide regular updates on the progress of assigned activities to the People and culture Manager or Lead, including completion, delays or challenges

Measure of Success

  • Consistent & clear communication with all internal and external stakeholders, including minimal grammatical errors in written communication or documents
  • Ensure completion of 100% of onboarding tasks by assigned team members via Employment Hero
  • Support the successful sourcing of new hires within a 42 day period
  • Complete all administrative tasks within the required timeframe

Development Objectives

  • 0-6 Months
  • Build internal relationships with the existing People & Culture Team and employees within your region
  • Learn & align with the annual and quarterly People & Culture Strategy, understanding current programs of work, projects and activities
  • Develop an understanding of the MyPass product, focusing on how we use MyPass to manage internal compliance and information as well as pitching the MyPass Story to candidates
  • Learn our approach to proactively building talent pools, communicating to candidates and scheduling interviews
  • Work with team leads to understand & support onboarding and induction processes through Employment Hero
  • 6-12 Months
  • Participate in planning the quarterly P&C Strategy
  • Take responsibility for end to end recruitment process of assigned hires, working with Hiring Managers and candidates to close roles with the support of P&C Leads
  • Support ongoing cultural and social initiatives across the business
  • Contribute to updating information in Teamwork Spaces where approved
  • Lead small P&C projects relating to any pillar of our framework
  • Run improvement initiatives for our onboarding and induction process
  • 12 – 24 Months
  • Handover greater responsibilities from P&C Leads across pillars of the People & Culture framework
  • Contribute to organisational capability planning, highlighting areas needing support & future requirements
  • Explore responsibilities related to the People & Culture Associate position and build a development path towards promotion
Information Security Accountabilities
- Determine and allocate the resources required to maintain and continuously improve the ISMS
- Ensure information Security requirements are communicated and understood across all levels of the business
- Ensure business activities support the security of information
- Promote the continuous improvement of information security
- Ensure changes to the ISMS are effectively communicated to the business and stakeholders
Senior Leaders:
- Ensure direct reports receive instructions that adequately describe the responsibilities for information security related to their job role
- Ensure direct reports receive training to maintain appropriate information security skills and knowledge required for their job role
- Ensure direct reports demonstrate the information security skills and knowledge required for their job role
- Ensure induction and training focus on the most relevant information security aspects for each job role
- Understand own contribution to the effectiveness of the ISMS
- Understand own responsibilities within the ISMS (e.g. Acceptable of Use Assets Policy, Information Security Policy)
- Understand the consequences of non-compliance with the requirements of the ISMS
- Understand information security guidelines related to own job role