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Layout Artist

MyPass Global

MyPass Global

Cebu City, Cebu, Philippines
Posted on Tuesday, May 28, 2024
MyPass Global is on a mission to empower safe, agile & connected communities.
Our workforce onboarding and compliance management software is centred around a digital Skills Passport, designed to help organisations reduce their risk and cost of operations. Our vision is to become the trusted industry ‘source of truth’ for organisations and people. We don't limit ourselves to a single sector or location; rather, we strive to establish a global standard.
Our company values set the standard for the behaviours and mindset we expect from every “MyPasser”. Our values include:
We connect and empower people to build a safer future. We strive to create a positive and enduring impact, no matter how small.
We pursue innovation by practising curiosity and always asking ‘why’. We challenge assumptions by seeking opportunities for growth and improvement.
We treat our customers, employees and partners as equals. We foster meaningful relationships through trust, compassion and respect.
We are accountable for our goals, actions and collective vision. We work with integrity and are true to our word, fostering a culture of open communication.
Position Purpose Statement
The key purpose of this role is to provide support to the Executive and other areas of the business in the design and presentation of our business collateral. You will play a crucial role in document formatting and presentation creation, aligned to our brand standards to ensure that our Executive, Department Heads and our Customer facing executives have high calibre documentation and collateral that meets brand requirements.

Key Responsibilities

  • Collaborating closely with executives and other team members to understand their requirements and objectives for various documents and presentations.
  • Using your expertise in design and formatting to create visually appealing and professional documents, including reports, proposals, memos, and other business materials.
  • Developing and maintaining templates and style guides to ensure consistency and adherence to brand standards across all documents and presentations.
  • Conducting thorough proofreading and editing to ensure accuracy, clarity, and coherence in all materials produced.
  • Researching and implementing best practices in document design and presentation techniques to continuously improve the quality and impact of our communications.
  • Managing multiple projects simultaneously and delivering high-quality work within tight deadlines.
  • Providing technical support and training to team members on document formatting and presentation software/tools as needed.

Key Requirements

  • Bachelor's degree in Business Administration, Communication, Graphic Design, or related field.
  • Proven experience (5 years) as a Layout Artist, Executive Assistant, Administrative Assistant, or similar role, with a focus on document formatting and presentation design.
  • Proficiency in graphic design software such as Adobe Creative Suite (InDesign, Illustrator, Photoshop) and Microsoft Office Suite (Word, PowerPoint, Excel).
  • Strong eye for design and a keen understanding of typography, color theory, and layout principles.
  • Excellent written and verbal communication skills, with exceptional attention to detail.
  • Ability to work independently with minimal supervision and as part of a remote team.
  • Highly organized with excellent time management skills and the ability to prioritize tasks effectively.
  • Flexibility to adapt to changing priorities and willingness to take on new challenges.
  • Previous experience working in a remote/offshore environment is a plus.

Measures of Success

  • Brand adherence in public facing documents
  • Rate of errors found in presentation material
  • Velocity of output of documents
  • On time delivery of document support requests
Information Security Accountabilities
- Determine and allocate the resources required to maintain and continuously improve the ISMS
- Ensure information Security requirements are communicated and understood across all levels of the business
- Ensure business activities support the security of information
- Promote the continuous improvement of information security
- Ensure changes to the ISMS are effectively communicated to the business and stakeholders
Senior Leaders:
- Ensure direct reports receive instructions that adequately describe the responsibilities for information security related to their job role
- Ensure direct reports receive training to maintain appropriate information security skills and knowledge required for their job role
- Ensure direct reports demonstrate the information security skills and knowledge required for their job role
- Ensure induction and training focus on the most relevant information security aspects for each job role
- Understand own contribution to the effectiveness of the ISMS
- Understand own responsibilities within the ISMS (e.g. Acceptable of Use Assets Policy, Information Security Policy)
- Understand the consequences of non-compliance with the requirements of the ISMS
- Understand information security guidelines related to own job role