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Executive Assistant



Melbourne, VIC, Australia
Posted on Monday, June 24, 2024

What is Redbubble

As the world's largest marketplace for independent artists, our purpose is to create and inspire new ways of experiencing connection and a sense of belonging for every person. From everyday things, to the very thing, we connect people to millions of designs on any product, on demand.

Welcome to a place that will celebrate your achievements, celebrate you solving the hard problems not just the fixes and celebrate you rapidly getting to the core of the issue rather than striving for the perfect answer.

The Role

We are seeking an Executive Assistant to report directly to the CEO of Redbubble! This is an exciting part-time (80% FTE, Tuesday to Friday) opportunity to manage day-to-day schedules, travel arrangements and logistics, events and meetings, key external relationships and all other tasks required to ensure the smooth running of the organization.

You will work collaboratively with executive assistants in the Articore Group (Redbubble is part of the Articore Group) to ensure the needs and requirements of Redbubble's CEO are met.

Key Accountabilities:

  • Actively manage CEO calendar and schedules, resolving conflicts as they arise and ensure adequate time for travel, meeting preparation and private time.
  • Coordinate logistics for meetings and events such as, materials required, catering, room capacity, virtual meeting arrangements, etc.
  • Prepare meeting materials and agendas as required, including prompting others to provide materials within format, content and timing expectations.
  • Attend meetings, record and distribute outcomes as needed, for example, action items and minutes.
  • Plan and execute travel itineraries, including flights, accommodations, and ground transportation, including for other Executive team members and proactively work to solve issues as they arise e.g. cancelled flights.
  • Prioritize and respond to inquiries in a timely manner that is consistent with company values.
  • Lead the coordination of content for company wide meetings with the Executive team e.g. company town halls.
  • Process and track expenses for the CEO, ensuring accuracy and adherence to policy.
  • Consolidation of documents for reports and presentations from multiple sources
  • Maintain professionalism and confidentiality in all communications while modelling Redbubble Behaviours and Values

What You’ll Bring:

  • 3+ years of experience as an Executive Assistant supporting roles at C-suite and VP level (in a global company is an advantage)
  • Ability to establish strong working relationships, communicate well and work collaboratively not only with Executives but in all interactions
  • High emotional intelligence and maturity, able to engage with others and manage a range of people with diverse backgrounds
  • Excellent judgement and decision making skills; able to quickly weigh up a situation and distill down to a small range of viable solutions
  • Strong track record working with confidential and sensitive information
  • Prioritization, organization, attention to detail and time management skills (particularly across multiple time zones)

What We Offer:

  • A high trust culture based on mutual respect
  • Exposure to independent artists
  • Flexible working arrangements
  • Personalised career planning
  • Opportunity to work in a global organisation
  • Equity in your package
  • Monthly Wellness allowance
  • Vouchers and discounts from our Redbubble website

We’re creatively inspired commerce. And that inspiration starts with you. With your drive for progress over perfection and your courage to come together in celebration of creativity over convention. You’re inspired by art and those who make it, and we’re inspired by you.

Life at Redbubble

Redbubble is a place where you are encouraged to bring your whole self to work and to always value creativity and compassion above all else. Having the courage to take risks, speak up, ask for help, and connect with others, is how we accomplish more together.

In the same way that we are deeply committed to unlocking infinite opportunities for artists, their customers and the fulfillers, we are dedicated to providing a truly trusting workplace where you can grow, thrive and boldly aim higher than you previously thought possible.